Payroll Frequently Asked Questions

1. What payroll services do you provide?

We offer payroll services designed to help businesses pay employees accurately and stay compliant with payroll tax requirements.

Depending on your needs, services may include:

• Payroll processing

• Payroll tax calculations

• Direct deposit coordination

• Payroll tax filings

• Quarterly and annual payroll reporting

• New hire reporting guidance

• Payroll record maintenance

Our services are designed to simplify payroll while helping business owners meet their tax obligations.

2. How often can payroll be processed?

We offer payroll processing on a variety of schedules, including:

• Weekly

• Bi-weekly

• Semi-monthly

• Monthly

We'll help determine the payroll schedule that best fits your business and complies with applicable wage payment requirements.

3. Can you help if I'm setting up payroll for the first time?

Yes.

If you're hiring your first employee, we can assist with establishing your payroll system, reviewing employer tax registration requirements, and helping you understand your ongoing payroll responsibilities.

Starting payroll correctly helps avoid costly mistakes later.

4. Do you file payroll tax returns?

Yes.

As part of our payroll services, we can prepare and file the required federal and state payroll tax returns based on the services included in your engagement.

We'll also help ensure payroll tax deposits are made according to the applicable filing schedule.

5. What's the difference between an employee and an independent contractor?

The difference depends on the facts and circumstances of the working relationship—not simply how a worker is paid or what they're called.

Misclassifying workers can result in significant tax liabilities and penalties.

If you're unsure how a worker should be classified, we can help you evaluate your situation before payroll is established.

6. Can you help if my payroll records are behind?

Yes.

If payroll hasn't been processed correctly or required payroll filings haven't been completed, we can review your records and determine the best path toward becoming compliant.

The sooner payroll issues are addressed, the easier they are generally to correct.

7. What information do you need to set up payroll?

Most new payroll clients should be prepared to provide:

• Business information

• Federal and state employer identification numbers

• Employee information

• Completed hiring forms

• Pay rates or salary information

• Pay schedule

• Bank account information for payroll processing, if applicable

Additional information may be required depending on your business and state requirements.

8. Can you help with payroll tax notices?

Yes.

If you've received a payroll tax notice from the IRS or a state agency, we'll review the notice, explain what it means, and help determine the appropriate response.

Many notices can be resolved more efficiently when addressed promptly.

9. Do you provide year-end payroll reporting?

Yes.

We assist with year-end payroll reporting, including preparing required payroll forms and helping ensure payroll records are complete before year-end reporting deadlines.

10. Can you provide payroll even if someone else prepares my tax return?

Yes.

You're not required to use our firm for tax preparation in order to use our payroll services.

We work with businesses that use only payroll services, as well as clients who choose to combine payroll, bookkeeping, accounting, and tax preparation for a more integrated approach.